OurSpace
OurSpace ("we", "our", "us") is operated by EdwardsApps, with Peter Edwards as the data controller, based in the United Kingdom. This Privacy Policy explains how we collect, use, and safeguard your information when you use the OurSpace application.
This policy is written to meet the requirements of the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
We collect the following types of information:
We use the collected information to:
Important: When you link your account with a partner using the couple code, all your data (calendar events, tasks, shopping lists, meal plans, saved recipes, notice-board posts, bin schedules, Household Handbook entries, financial accounts, contracts, and any Kids data) becomes fully visible to your linked partner. This is a core feature of OurSpace. Only link accounts with people you trust completely.
You can unlink your partner at any time via Settings, which immediately revokes their access to your data going forward.
Household Handbook guest links.
The Household Handbook is the one part of OurSpace you can deliberately show to someone outside your household. When you create a guest link, anyone who has that link can open the page it points to, in any browser, without signing in. The page shows only the handbook entries whose "Show on guest links" switch is on, and — if you chose to include them — your bin collection days. It never shows anything else from your account. The link contains a long random code that cannot be guessed, but it can be forwarded by whoever you send it to, so treat it like a key: create a separate link for each person, give it an end date, and keep anything sensitive (such as an alarm code) off guest links using the switch on the entry.
You can switch a link off at any time from the Handbook page, after which it stops working immediately. We record how many times each link has been opened, and when, so you can see it is being used; we do not record who opened it. No handbook data is sent to any AI provider.
Voice notes
Voice notes can be recorded on the OurSpace website and in the OurSpace apps. Recordings are stored privately and can only be played by you and your linked partner, through a temporary link that works for ten minutes. A voice note leaves the board after 24 hours, or sooner if its author deletes it, and from then on the recording can no longer be played by anyone. The audio file itself is not erased at that point: it remains in our private storage, where no user can reach it. In the iPhone app, the written version of a voice note is produced on your iPhone using Apple's speech recognition. Recordings are not sent to any AI service.
We use the following trusted third-party services to operate OurSpace. Each of these may process some of your data on our behalf:
We do not sell or share your data with any other third parties except as required by law or with your explicit consent.
An AI assistant you connect yourself is not one of our sub-processors. It is a separate service you have chosen and authorised, it receives your data on your instruction rather than ours, and what it does with that data afterwards is governed by your agreement with whoever runs it. Section 7 sets out what a connected assistant can reach.
When you connect Google Calendar, OurSpace requests read-only access. We can view your calendar events to display them in the app, but we cannot create, modify, or delete anything in your Google Calendar.
When you add an event using "+ Add Event", it is therefore saved inside OurSpace — where you and your linked partner can both see it — and your Google Calendar is left untouched. Your calendar data is stored securely and only shared with your linked partner as described in Section 4. We do not share your calendar data with any other third parties, and we do not send it to any AI provider or use it to train AI models.
You can disconnect Google Calendar at any time via Settings, and you can also revoke access directly from your Google Account permissions page.
Limited Use Disclosure: OurSpace's use and transfer to any other app of information received from Google APIs will adhere to the Google API Services User Data Policy, including the Limited Use requirements.
Specifically, OurSpace affirms that data received from Google APIs (including Google Calendar data) is:
OurSpace includes optional AI features. Each of the built-in ones sends a deliberately narrow slice of data to an AI provider, described below, and each only runs when you choose to use it. Connecting your own AI assistant, described at the end of this section, works differently and reaches much further, so please read that part before you connect one.
The built-in features never send your calendar events, your location, or your home postcode to any AI provider. The figures you enter in Finance and Budget are not sent by them either, with one exception you control: if you use the AI Statement feature, sanitised text extracted from the statement is sent to Google Gemini through Base44. The original PDF remains on your device. That feature, and the limits of automated redaction, are described below. Those are limits on what OurSpace sends of its own accord, and they do not apply to an assistant you have connected, which can fetch any of it when you ask.
Catch Up.
The Catch Up digest generates a friendly narrative summary of your linked partner's recent activity, shown at the top of the Home page when you open the app. To produce this summary, we send the following data to OpenAI (a third-party AI provider):
The data is sent solely to generate your Catch Up summary and is subject to OpenAI's Privacy Policy. We do not use it for any other purpose. If you have not linked a partner, Catch Up does not run and none of this data is sent.
Meal Planner.
When you generate meal suggestions, side dishes, or cooking instructions, we send your written meal preferences and the titles, descriptions, and ingredient lists of meals in your current plan to an AI model provided through Base44, our hosting platform. If "Mix in dinners from your library" is ticked when you generate a plan, the titles and the first few ingredients of up to twelve recipes from your Recipe Library are included too, so the model can choose among them; the recipe notes and cooking steps are not sent. Your meal preferences box is free text under your control: only enter what you are comfortable sending to an AI provider (for example, "vegetarian, no mushrooms" rather than medical details). If you never use the Meal Planner, none of this data is sent.
Birthday gift ideas.
When you tap "Suggest a gift" on a birthday, we send that person's first name as you saved it, the age they are turning if known, and the gift details you have noted for them to OpenAI to write a gift suggestion.
AI Statement (bank statement analysis).
This feature is entirely optional and only runs when you choose a file and tap "Analyse statement". If you never use it, none of the following applies to you.
When you use it, PDF.js reads the statement inside your browser. The original PDF is not uploaded or stored by OurSpace. Before anything is sent, automatic redaction removes detected names, sort codes, account numbers, IBANs and card numbers. Only the remaining statement text is sent through Base44 to Google Gemini 3 Flash, which returns a suggested closing balance and payments that appear to be regular.
Automatic redaction reduces disclosure but cannot guarantee that every unusually formatted identifier will be detected. Transaction dates, merchant names, references, amounts and balances remain in the sanitised text because they are needed for analysis. The text sent to Gemini is subject to Base44's and Google's applicable processing and retention terms; OurSpace does not use it or the result to train its own model.
The result is used only to show suggestions for your review. No account balance is changed and no payment is created until you select the relevant suggestion and press "Apply". AI extraction can be inaccurate, so you should check each value against the original statement.
Spreadsheet import.
When you use the "Import" button in Finance or Contracts, the completed workbook you upload is sent to Base44's document-extraction service to be turned into rows of data. It is processed only to create the records you have listed in it.
The original statement PDF remains on your device; its sanitised text is disclosed to Base44 and Google only to produce the requested analysis. Import spreadsheets are disclosed to Base44's extraction service and are not made available to your linked partner. We do not use submitted content to train an OurSpace model, but we cannot independently promise that every sub-processor applies zero retention or zero training unless confirmed in its applicable terms. You can delete your account to request removal of associated data as described in Section 11.
Connected AI assistants.
OurSpace runs an MCP server (Model Context Protocol) at our-space.me/api/mcp, which lets an AI assistant of your choosing (Claude, ChatGPT, Mistral’s Le Chat, or any other client that supports MCP) work with your household data on your behalf. Nothing is connected until you connect it. If you never connect an assistant, none of this section applies to you.
Connecting one is a deliberate act on your part. The assistant sends you to an OurSpace consent page, you sign in with your own account, and you approve the access there. From then on the assistant acts as you, with exactly your permissions and no more. It can see what you can see, which includes your linked partner’s data if you have linked accounts, and nothing belonging to any other household.
A connected assistant can read, create, change and delete the household records in your account. That covers your tasks, the calendar events you keep inside OurSpace, shopping items, meal plans, saved recipes, notice-board posts, bin collections, birthdays, handbook entries and their guest links, household contracts, physical assets, children and their activities, finance accounts, direct debits, budget income and expenditure, your profile and your notification settings. Because it can change and delete as well as read, an assistant that misreads an instruction can remove something you wanted to keep. Treat a connected assistant as you would a person holding the keys to your account.
This is the one part of OurSpace where your household data goes to a company we have no relationship with and no control over. Whatever the assistant fetches goes to whoever runs it (Anthropic, OpenAI, or another provider), under their terms rather than ours, and their privacy policy, their retention periods and their position on training govern it from that point on. We cannot see what you ask it, we cannot narrow what it requests beyond your own account permissions, and we cannot promise you what any provider does with your data once it arrives. Read the terms of the assistant you are connecting, and only connect one you would be content to hand the whole household record to.
You can decline at the consent page, and nothing is granted. Once you have granted access, removing the OurSpace connector inside that assistant stops it making any further requests. We do not yet have a screen in OurSpace listing your connected assistants and withdrawing them from our side; if you want a grant withdrawn at our end, email peter@edwardsapps.co.uk and we will do it. Anything the assistant has already sent to its provider is held by that provider, and disconnecting does not reach back and delete it.
We implement appropriate technical and organisational measures to protect your personal information, including encryption in transit (HTTPS) and access controls on our backend platform. However, no method of transmission over the internet or electronic storage is 100% secure, and we cannot guarantee absolute security.
OurSpace sets no analytics or advertising cookies unless you accept them. When you first visit the website we ask, and nothing is loaded and no request is made to Google until you choose “Accept”. Choosing “Reject” is recorded on your device and we do not ask again.
If you accept, we use Google Analytics 4 to understand how many people visit and which pages get used. It sets first-party cookies (_ga and _ga_…) that last up to two years, and sends Google:
What Analytics never receives: anything you keep in OurSpace. Your name, email address, tasks, calendar events, lists, meal plans, notice-board posts, children’s details, financial accounts, contracts and bank statement data are never sent to Google Analytics. It is not used for advertising, remarketing or profiling — advertising storage is switched off permanently in our configuration, and we do not sell or share analytics data.
Storage we use without asking. Signing in, keeping you signed in, remembering your theme and remembering this cookie choice all rely on storage on your device that is strictly necessary to provide the app you asked for. Under UK PECR these do not require consent, and they are never used to track you across other websites.
The App Store and Google Play builds do not run this web tag. The native wrapper those builds are made with (provided by Base44) reports its own basic app-usage events, such as an app screen being opened, to Google. It carries no household content, and it is not something we can switch on or off from inside OurSpace.
You can change your mind at any time, here or by clearing cookies in your browser:
Under UK GDPR, you have the right to:
To exercise any of these rights, contact us using the details in Section 14. You also have the right to lodge a complaint with the UK Information Commissioner's Office (ICO) at ico.org.uk if you believe we have not handled your data correctly.
We retain your data for as long as your account is active. If you delete your account, all your data (including any Kids information and links to your partner) will be permanently removed from our systems. Backups may take up to 30 days to fully purge.
Voice note recordings are the exception. Once a voice note leaves the board, or your account is deleted, nobody can play the recording, but the audio file itself stays in our private storage because we cannot yet erase it automatically. If you want your recordings erased, email peter@edwardsapps.co.uk and we will delete them by hand.
OurSpace is intended for adult users (16 years and older in the UK). We do not knowingly collect personal information directly from children.
If you choose to enable the optional Kids feature, you may enter limited information about your own children (such as names, ages, and activity schedules) so you and your partner can co-ordinate childcare and logistics. This data is provided by you as the parent or guardian, stored securely under your account, and shared only with your linked partner. You can remove any children's data at any time via the Kids section.
We may update this Privacy Policy from time to time to reflect changes to the app or to legal requirements. We will notify you of material changes by posting the updated Privacy Policy in the app and updating the "Last updated" date below.
If you have any questions about this Privacy Policy or wish to exercise your rights under UK GDPR, please contact:
Peter Edwards (Data Controller)
EdwardsApps
Email: peter@edwardsapps.co.uk
Last updated: 28 September 2026
